How to Choose an AI Report Writing Tool
A Practical Guide for Assessment Psychologists
AI-powered report writing tools are growing fast — and so are the claims. As a psychologist evaluating these platforms, you deserve honest information, not sales pitches. Here's what we think actually matters when choosing a tool for your practice.
Can you try it before you commit?
Some platforms require a demo call or sales conversation before you can access the product. Others offer immediate access with a free trial. Neither approach is wrong, but consider what fits your workflow — do you want to evaluate on your own time, or do you prefer a guided walkthrough?
Our approach: 3 free reports, no credit card, no demo required. Sign up in 60 seconds and decide for yourself.
Is pricing transparent — and how does cost scale?
Some platforms don't publish pricing at all. Others charge per report, which means your cost grows with your caseload. Consider how pricing works at your actual volume — a per-report model at 10–15 reports/month can add up fast.
Our approach: Plans start at $35/month (5 reports) and $85/month for unlimited reports. All pricing is on our website. A psychologist writing 10 reports/month would pay $85 with us — not $500+.
How long does the full workflow take?
"Generate a report in minutes" can mean different things. What matters is the total time from sitting down to having a reviewable draft — including score entry, clinical observations, and generation. Ask specifically: what's the complete workflow time, not just the AI generation step?
Our approach: The full workflow — entering scores, clinical notes, and generating the report — takes about 20–30 minutes. The AI generation step itself takes roughly 2 minutes. We think that's honest, and a massive improvement over 4–6 hours of manual writing.
Does it support the assessments you actually use?
A platform claiming 300+ assessments sounds impressive — but how many of those do you administer regularly? What matters is whether your core battery is supported, and supported well. Look for depth on the tests you use every week, not breadth you'll never touch.
Our approach: We support 85+ assessments including WISC-V, WAIS-V, BASC-3, WJ-V, Vineland-3, Conners-4, BRIEF-2, and many more. We prioritize getting the assessments right — accurate classifications, proper composite structures, multi-rater support — over inflating a number.
Can it learn your clinical voice?
The best report is one that sounds like you wrote it. Look for platforms that can extract and replicate your writing style from past reports, not just generate generic clinical language.
Our approach: Upload past reports and our AI extracts your style profile — terminology, structure, tone. Your reports sound like you, just faster.
Is it HIPAA compliant? What about FERPA?
HIPAA compliance should be table stakes. But if you work in schools, ask about FERPA too — not all platforms address educational privacy requirements. Look for Business Associate Agreements (BAAs) with all AI vendors involved.
Our approach: HIPAA and FERPA compliant. BAAs in place with all vendors. Built for both private practice and school settings.
Can you upload score reports, or is everything manual?
Manual score entry adds time. Look for platforms that let you upload PDF score reports and extract data automatically.
Our approach: Smart Score Import lets you upload PDF score reports — our AI reads and pre-fills your scores. Currently supports BASC-3, WISC-V, WIAT-IV, and expanding. Manual entry is always available as a backup.
Who built it, and do they use it?
Tools built by people who understand clinical assessment tend to get the details right — score classifications, composite structures, multi-rater complexities. Ask whether the team includes practicing clinicians.
Our approach: Our approach is built on a quarter-century of expertise. Co-founder Rebecca brings 25+ years of experience in school and private practice psychology. She has written thousands of psychological reports. She uses PsychReport in her own practice every week, ensuring the platform meets the highest standards of professional evaluators in real world settings.
Quick Reference
| What to Ask | Why It Matters |
|---|---|
| Can I try it free? | Reduces risk. You should evaluate with real data before paying. |
| Is pricing public? | Hidden pricing usually means high pricing. |
| How does pricing scale? | Per-report pricing penalizes productivity. Unlimited plans reward it. |
| What's the FULL workflow time? | "AI generates in seconds" ≠ total time to a finished draft. |
| Does it support my core battery? | Depth > breadth. Your WISC-V matters more than a test you'll never use. |
| HIPAA + FERPA? | Non-negotiable for healthcare. Essential for schools. |
| Who built it? | Clinician-built tools get the clinical details right. |